'E-Sports Cluj' rules and regulations for festivals/events:
General rules and regulations:
- We reserve the right to uninvite anyone and any number of visitor(s) that do not respect any aspect of this list of rules and regulations.
- Minors (under 18) will be granted access to the general area but will be denied access to any and all areas that involve the use of tabaco and alcohol, save for the situation where they are escorted by legal guardians.
- Minors (under 14) will not be granted access, save for the situation where they are escorted by legal guardians.
- Visitors may not bring consumer products (drinks) form outside the event/festival.
- Everybody wants to have a good time, but anyone under a strong influence of alcohol and/or drugs (including medication) will be denied access.
- We encourage the continuous development of any positive aspect of the gaming comunity, as such anyone with a faulty moral compass (any form of hate/discrimination and/or violence) will be denied access.
- We will persue any form of theft, fraud and/or bullying to the fullest extent of the law.
- This is basic frame of rules and regulations, any of our events/festivals may have more of them set with respect to the specific event.
Specific eSports rules and regulations:
- Any and all general rules (EULA) of the specific games apply to the event.
- The use of third party software not officialy recognized by the game creator is forbidden.
- The participants for the tournaments/contest will be provided with a basic set of pheripherals (mouse and keyboard), but we allow and encorage them to bring their own peripherals.
- While at the event/festival, the participant is solely responsible for the tech he brings with him.
- The participant is responsable for any willful damage the may inflict on any tech (hardware or otherwise) at the event/festival.
WHAT IS ORGANIZED PLAY?
Organized Play is competitive gaming at local levels. This document defines the standards of fair and consistent play as set by E-Sports Cluj. The English version of the tournament rulebook is the authority.
The following roles are defined for tournament purposes and will be referred to throughout the rules:
Tournament organizers (TOs)
Organizers and Refs are your tournament officials, while shoutcasters are considered tournament support staff. A single individual can act as any combination of the first three roles.
Players are members of a team playing in the tournament, either on the active player roster or as subs.
A single player on the team is designated as the team captain.
Anyone that’s not a player or tournament official is considered a spectator. Members of the media are also considered spectators.
Organizers are responsible for ensuring the tournament goes off without a hitch. This includes general tournament logistics as well as providing an excellent player experience for both competitors and spectators at the event.
Tournament organizers are the final authority for decisions involving tournament logistics. Logistics include, but are not limited to: venue selection, managing shoutcasters, ensuring tournament equipment is in working order, tournament registration, matchmaking, tournament length and timing, and prize structures.
For live events, refs need to be on site to adjudicate disputes, interpret rules and make other official decisions.
The referees’ responsibilities include:
Dealing with any game or policy rule violations he observes or are brought to his attention
Issuing penalties when players break the rules and notifying the other officials of the ruling
Refs can call in another referee to assist if they need to step away for any length of time.. If there’s no designated ref for a given tournament, the tournament organizer has to step in as the default referee. The head ref will be announced to the players at the beginning of the tournament so they know who to contact in the event of a dispute. The head ref will step in any time the other referees can’t come to an agreement.
Referees are the final authority for determining rules infractions and administering penalties. In addition, refs are the final authority for enforcing any tournament procedures. These include, but aren’t limited to: administering penalties rules infractions, tracking teams’ active rosters, enforcing first pick and side selection during games, ensuring drafting is correct, correctly guiding end of game procedures, and ensuring match outcomes are correctly recorded.
Shoutcasters are tournament support staff charged with providing commentary to spectators. Shoutcasters need to work with tournament officials to ensure their casting doesn’t jeopardize the fairness of tournament matches in progress.
Players need to represent good sportsmanship at all times. Here are some additional rules:
Behave in a respectful manner toward tournament officials, other players and spectators, and steer clear of any unsportsmanlike conduct during the event
Arrive on time and be ready for the start of the tournament and at the start of each match
Bring any infractions (rule or policy) you notice to a referee or tournament organizer’s attention
Bring any discrepancies in match record to a referee or tournament organizer’s attention immediately
Have your account ready to go on the appropriate regional server
Be familiar with whichever rules the tournament organizer is using (especially these)
You may bring any to the tournament
Players retain these responsibilities even if a super nice tournament official offers extra assistance.
Each team must select a single player as team captain. Captains are the point of contact between the team and tournament officials. In addition to their normal player responsibilities, the team captain also needs to:
Communicate with the tournament officials on behalf of the team
Communicate with other teams on behalf of the team
Act as the final authority for team decisions during the tournament
Communicate all required information to the entire team
Accurately represent the opinions of the team as a whole
Once a tournament’s in progress, team captains can only be changed at the discretion of the referees, usually only in the case that the captain can no longer participate in the tournament.
Anyone physically present at a tournament, watching online or attending an event is classified as a spectator. Spectators are responsible for upholding good sportsmanship as well, and should never interfere or distract players or tournament officials during matches. If spectators believe they’ve observed a rules or policy violation, they’re encouraged to alert a referee as soon as possible, so those in charge of infractions can sort things out with minimal interference to the tournament.
BRACKETS AND SEEDING
Tournaments should use one of the following bracket styles: Single-Elimination, Double-
Elimination or Swiss. It is also acceptable to use round-robin groups that lead into one of these bracket styles.
Single-Elimination: Bracket style in which a team is eliminated after losing a match to single opponent.
Double-Elimination: Bracket style in which a team is eliminated after losing two matches.
Swiss: A tournament style where there are a predetermined number of rounds based on the number of teams and all teams compete head-to-head in each round (no one is eliminated). Final placement in the tournament bracket is based on the total points each team scored across all the rounds. For more info on scoring a Swiss bracket, see Appendix: Swiss.
Round-Robin: A style where each team will compete against all other teams.
FEEDBACK AND QUESTIONS
If you want to provide feedback or ask a question, you have a few options depending on your goal. Many of your questions can be answered by your tournament organizer. For questions regarding rules or rulings at your tournament, you can contact your referee.
WHERE TO PROVIDE FEEDBACK
Contact a tournament organizer to:
a. Provide feedback on a tournament
b. Ask questions about the specific tournament you participated in/watched
c. Ask questions about prizes
Contact a referee to:
a. Clear up any questions about rulings at the tournament
b. Ask general questions about tournament rules
E-SPORTS CLUJ CONTACT LIST
ROUND START TIMES
Round start time is set by the tournament organizer as either a designated time or the end of the previous round. All players have to be ready at their rounds’ designated start time. It’s the tournament officials’ responsibility to ensure this info’s publicly available. It is the team captain’s responsibility to make sure the team is in on time and available at the round start time.
Setup time is the first ten (10) minutes of the round and the five (5) minutes between games. Teams should use this time to ensure they’re fully prepared. During this time, players need to:
Log into the game using their account on the correct server
Double-check and configure their equipment
Let their team captain, the opposing team and the TO know they’re ready to begin
Organizers don’t need to wait the entire setup time if both teams in the match have indicated they are ready to start.
DROPPING FROM A TOURNAMENT
Dropping from the tournament indicates to the tournament officials that your team no longer wants to continue participating. Teams can drop from the tournament at any time by notifying a TO.
If a team doesn’t show up or isn’t logged in and ready at the designated set up time, the tournament official may drop the team in order to keep things on schedule for the rest of the competitors. If both teams are no-shows, they might both get dropped from the bracket, so be punctual!
If a team wants to drop or if tournament officials need to drop a team during a match, the team has to forfeit the current match before they can officially drop out of the tournament. All drops have to be publicly announced to other competitors.
In-person spectating is allowed as long as spectators don’t interfere with the tournament proceedings. Spectators must obey the following rules:
Anyone not currently participating in a match can watch other players in a game
Spectators can’t communicate with players currently in a match by any means
If a spectator sees someone breaking the rules, they should report it to the tournament organizer or ref
Anyone who isn’t actively participating in the match can spectate in-game, provided he doesn’t interfere with the tournament. Tournament Organizers could consider prohibiting this if they are broadcasting. The following rules apply to in-game spectators:
Anyone who isn’t participating in the current match is allowed to watch other players in- game
Spectators can’t communicate with players in the match in any way
If a spectator sees someone breaking the rules, he should report it to the tournament organizer or ref
GUIDELINES FOR SPECTATOR
Spectators are welcome at tournaments as long as they don’t interfere with players and officials. They must follow the rules and spectator guidelines outlined in this document. Spectators are encouraged to report any rule or policy violations they observe to tournament officials.
Players have a responsibility to follow the communication guidelines outlined below. Appropriate communication with the tournament officials, team captains and one another leads to a more transparent tournament experience for everyone involved.
All communication between players and the tournament officials has to go through the team captain. This reduces confusion and allows officials to efficiently disseminate instructions.
Players can communicate with teammates and players on the opposing team as long as they don’t violate any of the rules outlined in this document.
Players in a match aren’t allowed to communicate with other team’s competitors, their team’s alternates, or any spectators. If they need to, players can communicate with the TOs through their captain. Communicating with players or spectators outside the current match is a rules violation and may carry penalties.
Players are encouraged to represent their team in an appropriate manner. Team representation includes, but is not limited to, team name, jerseys, emblems, banners, etc.
The referee of the tournament has final authority over inappropriate team identification. Inappropriate team identification might include:
References to any non-over-the-counter drug, tobacco product, brand name or other objectionable material (at the discretion of the organizer)
Material related to any illegal activities in your tournament region, such as a lottery or enterprise, service or product that abets, assists or promotes gambling
Anything defamatory, obscene, profane, vulgar, repulsive, offensive or otherwise nasty that describes/depicts any internal bodily functions, symptomatic results of internal conditions or refers to things a reasonable person might consider socially unacceptable
Advertisements for pornographic websites or products
Anything containing a trademark, copyrighted material or some other element of intellectual property that’s used without the owner's consent or might subject the tournament organizer and his affiliates to claims of infringement, misappropriation, or other forms of unfair competition
Something that disparages an opposing team or player or any other person, entity or product
Tournament officials can also make slight adjustments to team names to identify teams with the same name during the course of a tournament.
Any damage of the games may result in financial liability (ask our staff before you grab a game to play)
Try to remember that a game's internal strife between any number of players is just that (an internal strife). It's just a game and there is no need to escalate that strife outside of that specific game.
While viewing an item, opening any form of container, is of course, strictly forbidden.
Although we encourage competent debates about rival comic book creators (eg: DC vs Marvel) there are no excuses for arguments beyond that.
INFRACTIONS AND PENALTIES
Unsporting conduct is disruptive to the tournament and may negatively affect the safety, competitiveness, enjoyment or integrity of a tournament.
Unsporting behavior is different from competitive behavior. A super competitive team may strictly enforce technicalities against opponents or act standoffish towards the competition. Especially competitive behavior isn’t automatically unsporting. The tournament referee has the final authority to determine if a player or team’s behavior crosses the line into unsporting using the infractions below as a guide.
You don’t have to be enrolled in the tournament to receive unsporting conduct penalties.
There are two level of unsporting conduct infractions: minor and major. All unsporting conduct violations fall into these two categories unless they’re specifically identified.
UNSPORTING CONDUCT - MINOR
All players have the right to a safe and enjoyable tournament experience and a player or a team should be made aware they need to stop if their behavior infringes on those principals.
Minor unsporting conduct occurs when a player or a team does something disruptive to the tournament or its participants. Examples include, but aren’t limited to:
Excessive swearing or profanity
Demanding that an opponent receives a penalty, even after a ref makes it clear he’s rendered his decision
Throwing trash on the floor or otherwise littering a venue
Obnoxiously loud and disruptive conduct by a spectator
The penalty for a minor unsporting conduct infraction is a warning.
UNSPORTING CONDUCT - MAJOR
This infraction falls into three specific categories and occurs when a player or a team does one of the following:
Fails to follow official tournament instructions aimed at a specific team or player
Directly insults someone using hate speech that targets a specific group (race, religion, gender, disability, etc.)
Aggressive or violent behavior during the course of the tournament that’s not directed at another person
Tournament officials have a right to expect that their direct instructions are followed without having to issue warnings.
Instances of hate speech should be handled swiftly to ensure a safe, pleasant environment to all players and spectators.
Instances of aggressive or violent behavior, even if they are not directed at a specific individual, are disruptive and potentially dangerous. Take extra care when resolving these infractions to prevent things from escalating.
The penalty for major infractions is a game loss.
UNSPORTING CONDUCT - SEVERE
Severe unsporting conduct includes cases that are too outrageous to fall under unsporting conduct minor and major. Examples of severe unsporting conduct include, but aren’t limited to:
Intentionally breaking tournament equipment issued by the organizer
Defacing the tournament venue
The official penalty for severe infractions is a disqualification. In addition, it is appropriate for the tournament organizer to ask the offender to leave the tournament venue and inform the police in extreme situations.
UNSPORTING CONDUCT - COLLUSION
Collusion is conspiring or cooperating with opposing teams in a tournament in order to deceive or cheat others.
Players can’t intentionally determine the outcome of games or matches. That’s not in the spirit of competition, and doing so negatively affects the other tournament participants.
The penalty for collusion is disqualification for both teams.
UNSPORTING CONDUCT - BRIBERY AND WAGERING
Teams can’t drop from the tournament or concede a game or match to receive some outside reward or incentive. Offering or accepting an incentive (bribe) to rig a match goes against the spirit of competition.
Players and tournament officials are also prohibited from wagering or betting on matches. For tournament organizer in particular this creates a clear conflict of interest, so don’t do it.
The penalty for bribery and wagering is disqualification.
UNSPORTING CONDUCT - AGGRESSIVE BEHAVIOR
Aggressive behavior has no place in the tournament setting, particularly when it’s directed at a specific individual. Needless to say, the safety of all tournament participants is of paramount importance.
Examples of this infraction include, but aren’t limited to:
Threatening a tournament official
Threatening a spectator
Violence toward any tournament participant or spectator
The penalty for any aggressive behavior is disqualification from the tournament. In addition, it is appropriate for the tournament organizer to ask the offender to leave the tournament venue and/or inform the police in extreme situations.
UNSPORTING CONDUCT - THEFT
While players are responsible for keeping their own possessions safe during the tournament, there’s a certain expectation that other tournament participants won’t steal their stuff. In addition, tournament organizers should have reasonable expectations that materials they provide aren’t subject to theft. Stealing’s against the law pretty much everywhere: intentionally taking other people’s stuff won’t be tolerated in a tournament setting.
The penalty for the theft is disqualification from the tournament. In addition, it is appropriate for the tournament organizer to ask the offender to leave the tournament venue and/or inform the police at their discretion.
A single elimination bracket is a tournament structure where teams are placed head to head and only the winning team advances to the next round. In this format the losing team is eliminated from the tournament.
A double elimination bracket is a tournament structure that pairs teams head to head, with the winning team advancing and the losing team dropping into a losers’ bracket. Once a team is in the losers’ bracket, they continue to play against other teams that were defeated in the winners’ bracket. The final place in the bracket pairs the undefeated team from the winners’ bracket with the last team remaining in the losers’ bracket. If the losers’ bracket finalist loses a match (their second loss in the tournament) they’re eliminated from the tournament.
A Swiss-system tournament is a structure where teams compete in a predetermined number of rounds. During the first round, teams are paired with one another at random. In subsequent rounds the teams are paired randomly but against teams with a similar record. Unlike single or double elimination, there is no specific point where a team is eliminated from the tournament. Instead the teams may choose to remove themselves at any time, or participate in all rounds of play until the tournament’s over. Swiss-style play resolves with the top eight teams entering a playoff bracket using an elimination method.
Group play is a tournament structure where teams are segmented into groups and play every other team in the group a set number of times. The top teams within the group advance to another tournament bracket—typically single or double elimination.
Specific rules and regulations for board games:
- Any damage of the games will games may result in financial liability (ask our staff before you grab a game to play)
- Try to remember that a game's internal strife between any number of players is just that (an internal strife). It's just a game and there is no need to escalate that strife outside of that specific game. :P
Specific rules and regulations for comics:
- While viewing an item, opening any form of container, is of course, strictly forbidden.
- Although we encourage competent debates about rival comic book creators (eg: DC vs Marvel) there are no excuses for arguments beyond that.